Conference Room Information

Conference Room Information

Scheduling use of the conference room

Instructions for using the equipment within the conference room

Download .PDF file of Conference Room Instructions

Information on other departments' conference rooms, and availability

Scheduling use of the conference room

The Microbiology-Immunology department has two conference rooms. One conference room is located on the 6^th floor of the Tarry building, in room 6-716, and the second conference room is located on the 3rd floor of the Searle building, in room 3-442. To see if either of these room are available, please visit; http://bugs.mimnet.northwestern.edu, and then click on the link for the specific conference room you wish to view. A calendar will appear showing the available times and days. To schedule time for use of a conference room, contact: Cynthia Naugles, at 312-503-0489, or email to: c-naugles@northwestern.edu.

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Instructions for using the equipment within the conference room - The Room Technology and Equipment

The Microbiology-Immunology is equipped with and Epson Projector that is permanently mounted in the ceiling. There are two multi-media input jack-panels located within the room. Two network jacks are also located next to each media input panel. There are two hand-held remote controls. The Epson remote controls the operations of the Epson projector. The other remote is used when giving a PowerPoint presentation with the built-in computer.

A Dell desktop computer is located under the podium in the room. The computer has internet/network access. It is loaded with the following software; Internet Explorer, Mozilla Firefox (internet browsers), Absolute FTP, Adobe Photoshop, Adobe Acrobat Reader 7, Quicktime Player and Window Media Player (used to play multimedia on the computer), and Microsoft Office 2003 (Word, Excel and PowerPoint).

When giving a PowerPoint presentation using the Dell desktop computer, the presenter can use the supplied remote control to control slide movement within the presentation.

The Dell desktop computer is equipped for wireless keyboard and mouse use. Locate the wireless keyboard and mouse within the room. These two devices are to be used when using the in-room computer.

Wall Jacks

There are two multimedia wall jacks and two network access jacks located in the conference room. Each multimedia jack has a; VGA input jack (to plug in a computer), RCA input jack for composite video and left/right stereo audio, and S-video input for high-definition video/audio. Though not equipped, user can bring in their own multimedia equipment for use with the room…ie…VHS player, DVD player, CD/Cassette player, etc.

Jack One – Jack One is located in the middle of the south wall, across from the tables within the room. A network jack is located next to Jack One.

Jack Two – Jack Two is located at the front of the room, next to the podium on the north wall of the room. A network jack is located next to Jack Two.

When using the conference room technology, the user has the option to use the built-in computer, with the wireless keyboard/mouse and presenter tool, when giving a PowerPoint presentation, along with using his/her own computer.

The following instructions are broke down into two parts. The first set of instructions, explain how to use the built-in Dell desktop computer. The second set of instructions, explain how to use a laptop computer within the room.

Using the built-in Dell desktop computer –

Locate the Epson remote. NOTE: There are three buttons on the remote that you need to know. The first is the red power button. Pressing this button once turns the projector on. Pressing the red power button twice, turns the projector off. The other two buttons you need to know are “Comp 1” and “Comp 2”. These buttons select which input panel you are using to project an image onto the screen. Comp 1 goes with Jack One, located on the south wall (the wall panel jacks are labeled Jack One and Jack Two). Comp 2 is associated with Jack Two, located by the podium on the north wall. Select the appropriate button for the jack you are using.
Press the red power button at the top-right of the controller. (There will be a short delay, then the Epson projector will turn on and display the Epson logo during the startup process)
Press the Comp 2 button to make sure you are using a source associated with Jack Two (north wall next to the podium).
Now go to the podium at the front-left of the conference room and locate the Dell desktop computer on the bottom shelf of the podium. Locate the power button on the front panel of the computer. If the computer is already on, it will be displayed with a green power light. If the computer is off, no light will appear. Turn the computer on, by depressing the power button.
With the computer on, now look for the Starview Switch on the second shelf of the podium. Make sure that the red light for PC1 is on. If PC1 in not on, press the grey button, next to the red LED lights, one time to toggle from PC2. NOTE: PC2 is used when using a laptop on top of the podium.
You should now see the Dell desktop appear on the screen. If you don’t, check to make sure the Starview Switch is set to PC1, and on the Epson remote, press the Comp 2 button.

Using a laptop computer –

You have two options when using a laptop. The laptop can be used at the podium, plugged into Jack Two, or it can be used at the tables while connected to Jack One.
Decide where you are going to use the laptop. NOTE: If you are using the laptop at the table, you will need a VGA display cable and a network cable. They can normally be found under the podium, at the front of the room. Plug these cables into the appropriate jacks on the south wall.
Before you power on any equipment, make sure the laptop you are using is off, or asleep.
Locate the Epson remote.
Press the red power button at the top-right of the controller. (The Epson projector will turn on and display the Epson logo during the startup process)
If you are using Jack One, press the Comp 1 button on the Epson remote. If you are using Jack Two (at the podium), press the Comp 2 button on the remote.
If you are using Jack One, you should see the laptop image on the screen. If you don’t, make sure the Comp 1 button on the remote is selected.
If you are using Jack Two, in order to see your image, make sure the Starview Switch (on the second shelf of the podium) is set to PC2 (red light on), and that Comp 2 has been selected on the Epson remote.

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Information on other departments' conference rooms, and availability

Information about use and availability of other departments’ conference rooms, and conference/seminar rooms within the Lurie Cancer Center, contact:

Cynthia Naugles, at 312-503-0489, or email to: c-naugles@northwestern.edu

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