   |
|
|
Hiring, Visas, and Employment
How to Hire a resident Post-doc – please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information:
Contact information for the individual:
Name
Address
Phone
E-mail address
Two (2) copies of the individuals CV
Salary you intend to pay the Post-doc*
Anticipated start date and term of appointment (Typically three years)
Project(s) this person will be working on
*The University is enforcing the labor law that requires research staff to receive a minimum annual salary of $23,660.00 if they are being supported from University funds. Self-Support is no longer an option. If an outside organization is providing the financial support then the minimum salary of $23,660.00 does not apply. The University requires that we maintain a copy of the documentation from the organization regarding the annual salary that they are providing.
How to Hire a non-resident Post-doc –
Click here for J-1 (Temporary Scholars)
Click here for H1B (Up to six-year specialty hire)
J-1 visa’s are for temporary scholars that come to work in the U.S. for up to five years. To request a new J-1 visa please see How to hire a J-1 scholar.
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu with the following information eight weeks prior to the anticipated start date of the appointment:
Contact information for the individual:
Name
Address
Phone
E-mail address
Two (2) copies of the individuals CV
Salary you intend to pay the scholar (see minimum funding support below)
Anticipated start date and term of appointment (Typically three years)
Project(s) this person will be working on
Please provide the basic area of research this person will be involved in
Please provide a brief description of duties this person will perform
Minimum funding support for J-1 visitors – The University is enforcing the labor law that requires research staff to receive a minimum annual salary of $23,660. Self-Support is no longer an option.
How do I extend my scholars J-1 visa
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information eight weeks prior to the anticipated start date of the visa:
Contact information for the individual:
Name
Address
Phone
E-mail address
Two (2) of the individuals CV
Salary you intend to pay the scholar
Anticipated start date and term of appointment (Typically three years)
Project(s) this person will be working on
Please provide the basic area of research this person will be involved in
Please provide a brief description of duties this person will perform
How to hire a J-1 scholar who is already in the US
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information six weeks prior to the anticipated start date of the appointment:
Contact information for the individual:
Name
Address
Phone
E-mail address
Current place of employment
Two (2) copies of the individuals CV
Salary you intend to pay the scholar (see minimum funding support below)
Anticipated start date and term of appointment (Typically three years)
Project(s) this person will be working on
Please provide the basic area of research this person will be involved in
Please provide a brief description of duties this person will perform
Minimum funding support for J-1 visitors – The University is enforcing the labor law that requires research staff to receive a minimum annual salary of $23,660.00. Self-Support is no longer an option.
The H1B visa is for specialty workers that have expertise in a highly specialized occupation and can work in the U.S. for a maximum of six years. To request a new H1B visa please see How to hire an H1B scholar.
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information five months prior to the anticipated start date of the appointment:
Contact information for the individual:
Name
Address
Phone
E-mail address
Current place of employment
Two (2) copies of the individuals CV
Salary you intend to pay the scholar*
Anticipated start date and term of appointment (Typically three years)
Project(s) this person will be working on
What is the degree required for the position?
What is the field of study for this position?
What experience is required for the position?
Why is this position a specialty occupation?
In non-technical terms, what tasks will the individual be performing?
What is the individual’s current position and summary of qualifications?
Please describe a description of how the individuals qualifications match the job duties of this position
*The University is enforcing the labor law that requires research staff to receive a minimum annual salary of $23,660.00. Self-Support is no longer an option. If an outside organization is providing the financial support then the minimum salary of $23,660.00 does not apply. The University requires that we maintain a copy of the documentation from the organization regarding the annual salary that they are providing.
How do I extend my scholars H1B visa
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information three months prior to the anticipated start date of the visa:
Contact information for the individual:
Name
Address
Phone
E-mail address
Current place of employment
Two (2) copies of the individuals CV
Salary you intend to pay the scholar
Anticipated start date and term of appointment (Typically three years)
Project(s) this person will be working on
What is the degree required for the position?
What is the field of study for this position?
What experience is required for the position?
Why is this position a specialty occupation?
In non-technical terms, what tasks will the individual be performing?
What is the individual’s current position and summary of qualifications?
Please describe a description of how the individuals qualifications match the job duties of this position.
How to hire an H1B scholar who is already in the US
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information five months prior to the anticipated start date of the appointment:
Contact information for the individual:
Name
Address
Phone
E-mail address
Current place of employment
Two (2) copies of the individuals CV
Salary you intend to pay the scholar
Anticipated start date and term of appointment (Typically three years)
Project(s) this person will be working on
What is the degree required for the position?
What is the field of study for this position?
What experience is required for the position?
Why is this position a specialty occupation?
In non-technical terms, what tasks will the individual be performing?
What is the individual’s current position and summary of qualifications?
Please describe a description of how the individuals qualifications match the job duties of this position
*The University is enforcing the labor law that requires research staff to receive a minimum annual salary of $23,660.00. Self-Support is no longer an option. If an outside organization is providing the financial support then the minimum salary of $23,660.00 does not apply. The University requires that we maintain a copy of the documentation from the organization regarding the annual salary that they are providing.
The E-3 visa is for Australian nationals who come to the US solely to perform services in a specialty occupation. There is currently no specific maximum duration, however the initial request can only be for three years.
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information three months prior to the anticipated start date of the appointment:
Contact information for the individual:
Name
Address
Phone
E-mail address
Current place of employment
2 copies of the individuals CV
Completed personal data form http://www.northwestern.edu/hr/hris/personal/payroll/personaldataform.pdf
Salary you intend to pay the scholar*
Anticipated start date and term of appointment (Typically three years)
Project(s) this person will be working on
What is the degree required for the position?
What is the field of study for this position?
What experience is required for the position?
Why is this position is a specialty occupation?
In non-technical terms, what tasks will the individual be performing?
What is the individuals current position and summary of qualifications?
Please describe a description of how the individuals qualifications match the job duties of this position
*The University is enforcing the labor law that requires research staff to receive a minimum annual salary of $23,660.00. Self-Support is no longer an option. If an outside organization is providing the financial support then the minimum salary of $23,660.00 does not apply. The University requires that we maintain a copy of the documentation from the organization regarding the annual salary that they are providing.
|
|
J-1 Request: |
H1B Request: |
E-3 Request: |
|
SEVIS (Student & Exchange Visitor Information System) fee paid by the employee |
$100 |
|
|
|
International Office Processing fee paid by the PI – allowable expense on sponsored project(s) the individual will be working on |
$228 |
$395 |
$228 |
|
Application fee paid by the employee |
|
$190 |
|
|
Dept. of Homeland Security fraud fee paid by PI – new applications only - allowable expense on sponsored project(s) the individual will be working on |
|
$500 |
|
|
Educational Credential Evaluator fee – paid by individual or sponsoring PI – Unallowable on sponsored accounts – www.wes.org |
|
~ $200 |
|
|
Total cost of a visa application |
$328 |
$1085 |
$228 |
|
Optional Premium processing fee paid by the employee for 30 day government approval – allowable on sponsored project(s) the individual will be working on |
|
$1000 |
|
|
Optional International Office Rush fee for J1 (2 weeks prior to start date) or H1B (4 weeks prior to start date) – Unallowable on sponsored accounts |
$100 |
$125 |
|
How to Hire a Research Technician
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information:
Completed Position Description form: http://www.northwestern.edu/hr/forms/posdescription.rtf
Fields that are required to be filled in are:
Job summary
Position’s Scope
Description of Principal Accountabilities
Minimum Qualifications
Minimum Competencies
Preferred Qualifications
Preferred Competencies
Working Conditions
Include answers to the following questions in your e-mail:
What project(s) this person will be working on?
Would like NU to show the salary range on their website posting?
Would like rejection e-mails sent to those candidates not selected?
Once the position has been approved, you will be notified that you can view applications and resumes online through HRIS self-service. https://nuhr.northwestern.edu
You can now begin interviewing candidates. After you have selected a candidate contact Jimmy to let him know who you have selected. At this time, Jimmy will discuss salary options and the recommended start date of your candidate. Before your candidate can be formally offered the position, they will need to provide their Social Security Number, two references, and pass an educational background check. Jimmy will contact you once HR has performed their checks and the candidate is ready for hire.
How to hire a visiting student
Visiting students are current degree-seeking graduate students from other institutions who are studying at Northwestern for short periods, working with faculty to learn research techniques or to use specialized facilities. Visiting pre-doctoral fellows are not employees of the University and are unpaid. Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information:
Contact information for the individual:
Name
Address
Phone
E-mail address
Two (2) copies of the individuals CV
Anticipated start date and term of visitation (up to one year)
How to hire a visiting post-doc resident
Visiting Post-docs are individuals with recently granted degrees of PhD, MD, or the equivalent professional degree. Visiting postdoctoral fellows are not employees of the University and are unpaid. Visiting status is only approved upon documented external support. Documentation is required from the outside organization regarding the annual salary. Self support is no longer an option. They may be appointed for a period not to exceed one year. Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information:
Contact information for the individual:
Name
Address
Phone
E-mail address
Two (2) copies of the individuals CV
Anticipated start date and term of visitation (up to one year)
How to hire a visiting post-doc non-resident
Visiting Post-docs are individuals with recently granted degrees of PhD, MD, or the equivalent professional degree. Visiting postdoctoral fellows are not employees of the University and are unpaid. Visiting status is only approved upon documented external support. Documentation is required from the outside organization regarding the annual salary. Self support is no longer an option. They may be appointed for a period not to exceed one year. Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information eight weeks prior to the anticipated start date of the appointment:
Contact information for the individual:
Name
Address
Phone
E-mail address
2 copies of the individuals CV
Anticipated start date and term of appointment
Project(s) this person will be working on
Please provide the basic area of research this person will be involved in
Please provide a brief description of duties this person will perform
How to hire a summer temporary employee
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information:
Contact information for the individual:
Name
Address
Phone
E-mail address
Anticipated start date
Hourly Rate
Project(s) this person will be working on
Ask your new employee to bring their passport or driver’s license and social security card on their first day of work. Please bring the new employee to the office to fill out new hire paperwork on their first day of work.
How to hire an incoming IGP student for the summer
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information:
Contact information for the individual:
Name
Address
Phone
E-mail address
Anticipated start date
Hourly Rate
Project(s) this person will be working on
Do they need health insurance coverage during their summer employment?
Ask your new employee to bring their passport or driver’s license and social security card on their first day of work. Please bring the new employee to the office to fill out new hire paperwork on their first day of work.
Can I have a volunteer in my lab?
Yes. We are required to provide insurance coverage for volunteers. The cost is $20 per week, which can be paid by the PI or the volunteer. Please bring the volunteer to the office on their first day of work on their first day to sign an insurance benefit plan sheet.
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information:
Contact information for the individual:
Name
Address
Phone
Birth date
Social Security Number
E-mail address
Anticipated start date
What do I do when my Student, Post-doc, or Technician is leaving my lab
Please have the individual e-mail you, and copy Jimmy Gurchek j-gurchek@northwestern.edu telling you when their last working day will be. If they are a post-doc, let Jimmy know how many vacation and personal floating holidays they have not used. The vacation days that were not used will be paid out to the individual on their last check. The first 40 hours are paid from HR and any additional time will be paid from the project(s) they were working on at the time of their termination. On their last day, they need to stop by the office to return their keys and Wildcard.
How do I promote my post-doc to Research Assistant Professor
Please e-mail Jimmy Gurchek j-gurchek@northwestern.edu the following information 30 days prior to the start date of the appointment:
· Chair's letter of request to appoint the candidate
· Four external reference letters
· Two (2) copies of the candidates updated CV
· Completed personal data form
· Anticipated start date of the appointment
· Term of the appointment (three year maximum)
· Salary, if different from current
· Project(s) this person will be working on
Other information can be found on the VP for Research website http://www.northwestern.edu/research/policies/resAppointments.html#faculty
How do I update my address and/or phone number, enroll or change my direct deposit, view my benefit information and/or payslips.
Go the HRIS self-service web page. https://nuhr.northwestern.edu Use your net ID and password to log in. There are links on the homepage to change your address and phone number. For direct deposit and pay slip viewing, click on the payroll link and follow the instructions. For Benefit information, click on the Benefits link. For more information regarding benefits, please see their website at: http://www.northwestern.edu/hr/benefits/
Fill out an updated personal data form http://www.northwestern.edu/hr/hris/personal/payroll/personaldataform.pdf Bring the form and a copy of your new social security card to the office. If you are a student, you will also need to go to the Registrar’s Office to change your name in Caesar. You will need to take your new social security card, picture ID, and a copy of legal documentation confirming your new legal name change. Contact the Registrar for further information: 847-491-5234 or nu-registrar@northwestern.edu.
How do employees get their Hepatitis B vaccination
Please fill out the following form: http://www.northwestern.edu/research-safety/biosafe/bbp/bbp-cwf.htm and bring it to the office. Once Jimmy signs the forms, take the forms to NMH Corporate Health. NMH Corporate Health is located in Suite 9-240 of the Galter Pavilion, 201 East Huron, Chicago, Illinois (telephone 312.926.8282.)
Monthly Parking –
Currently Microbiology-Immunology Department has a waiting list for a parking spaces in the Northwestern University garage. Please contact the office if you wish to be added to the list.
Daily Parking –
Chicago campus:
Depending on availability, parking vouchers are available for Lot C: the 222 E. Huron Self-Park and Lot D: 321 E. Erie parking structure. Vouchers cost $5.75 for 6 hours of parking, or $12 for 24 hours of parking. Please see Jimmy Gurchek in the office if you need a parking voucher.
Evanston campus:
Please see Jimmy Gurchek in the office for a parking voucher for the day.
For further information please see the University website for parking on the Chicago campus.
http://www.univsvcs.northwestern.edu/Chicago_parking/new.htm
[home]
[about the department] [faculty
and labs] [contacting us]
[graduate programs] [funding] [building
locations] [chicago campus
map]
[northwestern university] [nu
feinberg school of medicine] [disclaimer]
©2008 Northwestern University Feinberg School of Medicine Department of Microbiology-Immunology.
All rights reserved. Last updated: January 2008